September 8th, 2011

Terms and Conditions of Entry

All rally participants must be current Island Cruising Association Full members.

Definitions

The principals are Island Cruising NZ Ltd (ICNZ), Trading as Island Cruising NZ

Definition of Rally

The definition of “Rally” for the purpose of this form. A place where participating yachts will Rally or Muster for the purpose of planned events.  Island Cruising NZ facilitate events at the planned rally points. How a skipper chooses to proceed from one rally point to another rally point is entirely his responsibility.

Entries

All ICNZ rallies are open to sailing monohulled and multihulled vessels motor launches mono and multi hulled with a minimum LOA of 10 m). The maximum LOA of multihulls is 60 ft (18.29 m) and 70 ft (21.5m) for mono hulled yachts and launces. All measurements are based on the length on deck and do not include bowsprits, pulpits, self-steering gears or externally hung rudders.

At the discretion of the organisers, vessels that do not fit the above description may join ICNZ rallies if it is considered that their participation would contribute to the objectives of the event or that it would be beneficial for practical considerations.

The entries must be well-found cruising boats fitted with permanent accommodation, navigation station, galley and toilet facilities. They must carry all necessary navigational equipment for offshore sailing as well as the safety equipment stipulated in the safety regulations. No Safety Inspections are carried out by the rally organizers, the safety of the vessel, skipper and crew is the sole responsibility of the Skipper. By submitting the entry form the skipper is declaring his boat, himself and his crew meet the requirement herein.

Insurance

All vessels must carry a minimum of Third Party insurance cover for the duration of the event.

Responsibility

It is the yacht owner’s responsibility to ensure that the skipper and crew have the level of experience and competency necessary to ensure at all times the safety of the vessel and the people aboard. The responsibility for any damage that might occur to persons and property, both on shore and at sea, as a consequence of participating in any way in this event is that of the skipper/owner and/or the person concerned aboard the vessel.

The decision to start or continue to participate in this shall be the sole responsibility of the skipper/owner concerned. I hereby state that I have read the aforementioned and accordingly accept total responsibility for the safety of my vessel and crew and for all matters concerning my vessel and crew at sea.

Safety Regulations-  Safety Equipment – By agreeing to the terms and conditions on the rally entry, skippers certify they have read and understand these safety requirements and declare their vessels  comply. The rally organizer reserves the right to inspect any vessels and cancel the participants rally entry  if the vessel is deemed to be unsuitable. No refund of rally fees will be refunded in this instance.

Each vessel should be equipped with the following equipment:

•  A purpose made liferaft or liferafts of sufficient places to accommodate all members of the crew. The liferaft or liferafts must be to SOLAS standard  and have an automatically inflating canopy. In an emergency, the stowage of the raft(s) must allow it (them) to be launched within 2 minutes. The raft(s) must have  a valid certificate for the duration of the rally.

•  Emergency Position Indicating Radio Beacon. A floating SOLAS approved satellite EPIRB transmitting on 406MHz, registered with the national maritime authority of the vessel.

•  AIS receiver. A Class B transponder is not compulsory but recommended.

•  Hand-held VHF radio transceiver with waterproof cover.

•  Radar reflector displayed in a position at least 5 m (15 ft) above deck level throughout the rally.

•  All  equipment should:-  Function properly-  Be easily accessible-  Be of a type, size and capacity suitable and adequate for the intended use and size of the vessel.

•  It is the responsibility of each captain to ensure after the start of the rally the regular servicing of safety equipment which requires such service.

Each captain must ensure that all necessary safety precautions are taken in respect of his or her vessel and crew.

•  All heavy items, such as batteries, gas containers, tool boxes and cookers must be firmly secured against possible knockdown or capsize.

•  The companionway washboards shall be capable of being secured in position, both from outside and inside.

•  Vessels are expected to carry at least the following safety and emergency equipment:

–  Securely fitted lifelines –  Securely fitted jackstays –  Buckets (at least four) of stout construction and fitted with lanyards; capacity to be at least 2 gallons (9 litres)

–  Hacksaw and spare blades, bolt croppers or suitable method for cutting away the rigging in an emergency

–  Fire extinguishers (at least four)

–  Fire blanket secured near the galley

–  Manual bilge pump that can be operated from the cockpit

–  Navigation lights that comply with the International Regulations for Preventing Collision at Sea. Two independent sets of navigation lights are required, both a set of bow and stern lights, and masthead tricolour navigation lights. Spare bulbs for all lights

–  Emergency tiller capable of being fitted and secured to the rudderstock, or an alternative steering arrangement

–  Harnesses and life jackets for each crew member

–  Set of in date flares, as stipulated by SOLAS, stowed in a watertight container, with a minimum of: 6 red parachute flares – 4 red hand flares – 4 white hand flares – 2 orange smoke signals

– One lifebuoy, or man overboard device, equipped with a whistle, drogue, a self igniting light and a pole and flag

– At least one lifebuoy with the vessel’s name on it and fitted with marine grade reflective material

–  Tender with oars or paddles

–  Either a functioning SSB or Sat Phone plus 1 x hand held VHF radio

– Set of emergency wooden plugs to enable the closing of any through hull fittings

–  A suitably equipped emergency container if the vessel is abandoned. This must be a waterproof container capable of floating when full and be stowed near the companionway. It is recommended that on passage, the passports of the crew and ship’s papers are stowed in this container-  First aid kit and manual-  Foghorn-  The name of the vessel must appear on the liferaft, lifebuoys, emergency container and all lifejackets.

•  Water supply. A minimum amount of drinking water shall be carried on each vessel. The owners of boats equipped with water makers should ensure that they carry an adequate reserve of water at all times.

•  These safety requirements do not override or exclude any specific safety requirement stipulated by the authorities of the vessel’s country of registry.

I agree to be bound by the safety regulations, entry conditions and to indemnify Island Cruising NZ Ltd.  its organizers, its sponsors and all associated organizations and yacht clubs from any responsibility in regard to myself, my crew and vessel during the course of this event. I declare that to the best of my knowledge the information given on this entry form is correct, my vessel is well found and both vessel, skipper and crew are up to the task.

Where a deposit is taken for any event it may be refunded in part or in full, at the organizers discretion, up to one month prior to the event at which stage all remaining monies become due and no refunds will be considered.  Where additional costs are borne by participants, for example cost for transport etc for officials for out of port clearances, the participant is liable for these costs unless the organizers are notified of cancellation more than one month prior to the commencement of the rally.

I further agree to abide by all instructions given at briefings and to not bring Island Cruising, ICNZ or the organizers, their sponsors, associated clubs or officials into disrepute.

For the purposes of litigation the statutory authority is New Zealand.

These conditions of entry may be superseded at any time by additional requirements stipulated by the Marine Transport Act. and/or the NZ Maritime Safety Authority, ICNZ.

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